Field notes

Notes from the billing trenches.

Field-tested guides for ABA clinic owners — written by people who actually do the work. No fluff, no SEO bait. Just things we learned that you might want to know.

a.
Featured · Denials

The 5 Florida Medicaid denials we see every week — and how to beat them.

From "no documented behavior" to "missing supervision modifier," the same five denial reasons show up across nearly every Florida Medicaid clinic we audit. Here's the pattern, the fix, and the appeal language that actually works.

Olivia Reyes · 7 min read · Nov 14, 2024
b.
Authorizations

Authorizations are eating your revenue. Here's a 3-step audit to find the leaks.

9 min · Oct 28, 2024
c.
AI + Humans

Why we won't ever fully automate claim review (and you shouldn't trust anyone who does).

6 min · Oct 14, 2024
d.
Florida payers

Sunshine, Aetna Better Health, Humana: a payer-by-payer playbook for Florida ABA.

12 min · Oct 3, 2024
e.
Compliance

The 12 things Florida Medicaid auditors actually look for in your notes.

8 min · Sep 22, 2024
f.
Operations

How to build a credentialing tracker that doesn't lose providers to expired CAQH.

10 min · Sep 9, 2024
g.
Denials

The 48-hour appeal: a step-by-step playbook for working denials before the deadline.

5 min · Aug 30, 2024
h.
Operations

What it costs to hire an in-house biller (the honest math, not the LinkedIn version).

7 min · Aug 15, 2024
i.
AI + Humans

Where AI helps in RCM (and where it confidently makes things worse).

8 min · Aug 1, 2024

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